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Digital plant-protection register: mandatory from 1 January 2027
The paper register is now in its last campaign. 1 January 2027, all farms, including wineries, will have to keep their register of plant health treatments in a digital format "machine-readable". The obligation, originally planned for 2026, has been postponed for a year: as much as take advantage of it to prepare calmly.
The essentials
- The obligation applies to the 1 January 2027 (removal of one year by Member States in October 2025).
- All professional users plant protection products are concerned, including organic or environmental certified holdings.
- The register must be computer-enabled : management software or structured spreadsheet. A manuscript register scanned in PDF will not be compliant.
- From 2027 to 2029, a Deferred entry tolerance applies: interventions noted on paper must be converted to digital format before January 31 of the following year.
Where does this obligation come from?
The dematerialisation of the plant protection register is the result of Implementing Regulation (EU) 2023/564, which provides for the content and format of the registers of use of plant protection products throughout the European Union. The objective is to improve the traceability of the treatments and to enable administrations to make effective use of the data collected.
The entry into force was initially set for 1 January 2026. official carry-over to 1 January 2027, the time for software publishers, administrations and operators to refine their tools and habits.
Who's concerned?
All professional users of plant protection products: wine growers, farmers, marketers, agricultural work enterprises... Organic farming or environmental certification are no exception: once a processing product is applied, it must be registered.
For a winery, in practice, each passage on each plot must be in the digital register: treatments of the vine, but also weeding or treatment of premises where necessary.
What the register should contain
In substance, nothing changes or almost anything: this is the information you already record.
- on product applied (trade name)
- the date and the time of application;
- the dose used;
- the parcel or area treated and its surface;
- the culture concerned.
The new features concern the format This information will have to be stored in a machine-readable file, i.e. computer-readable.
What formats will be accepted?
No software is required by the state. You can keep your registry:
- in a management software (vine or parcellar software) which registers and exports the interventions;
- in a structured spreadsheet (Compliant Excel or CSV file) provided that it contains all the mandatory information.
However, a manuscript register photographed or scanned in PDF, or a table that does not respect the expected structure, will not be Not considered to be in conformity.
The transition schedule
| Maturity | What applies |
|---|---|
| 1 January 2027 | The digital phytosanitary register becomes mandatory; paper alone is no longer sufficient. |
| 2027 → 2029 | Tolerance: Paper notes can be taken in season, provided that the information is converted to digital format before the 31 January of the year following use of the product. |
| 1 January 2030 | The conversion to digital format should be carried out within a maximum of 30 days after each use. |
How to prepare from the 2026 campaign
- Choose your tool now and enter the current campaign: you will take the fold before it is mandatory, without pressure.
- Check the export format : the tool must produce a workable file (CSV, structured spreadsheet), not only a PDF print.
- Tap by the water rather than at the end of the season: plot, product, dose, date. It is also the best way to make your IFT reliable.
- Think about the controls The register is checked during the PAC and certification cross-compliance checks (HVE, bio). A well-maintained digital register is presented in a few clicks.
The plant register, already ready for 2027 in Mon Chai
In Mon Chai, each intervention entered in the work log automatically feeds the numerical phytosanitary register: parcel, product, dose, date and time. The register is exported in CSV and PDF, ready for control, and your IFT is calculated at the time of transit.